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Why Caller ID Is Not Proof of Identity
Imagine that your phone rings. The caller ID shows your company’s name and phone number. The person on the other end says they’re a coworker, knows enough about the company to sound legitimate, and needs your help accessing a sensitive record.
Would you trust them?
A recent cyberattack involving healthcare company Astrana Health provides a good reason to think twice about messages like this.
3N1 IT Consultants
21 hours ago4 min read
Data Classification 101: Not All Information Is Created Equal
You probably handle dozens of different types of information every day.
Some of it is as benign as an office lunch menu, while other information is more confidential, like a customer spreadsheet or an internal presentation. Sometimes it’s as sensitive as a customer’s or employee’s Social Security number.
They’re all “data,” but they certainly shouldn’t all be treated the same way. That’s the idea behind data classification.
3N1 IT Consultants
3 days ago4 min read
A Security Policy Only Works If You Follow It
Your company probably has many cybersecurity rules. For example, use multi-factor authentication. Don’t click suspicious links. Report strange emails. Keep sensitive information in approved systems.
It can be tempting to treat those rules as recommendations, especially when you’re busy and a shortcut seems harmless.
A recent federal enforcement action reminds us that cybersecurity procedures aren’t just paperwork. When sensitive information is involved, failing to follow th
3N1 IT Consultants
Sep 303 min read
Why Locking Your Computer Is a Compliance Issue
What do you do when you’re in the office and need another cup of coffee? Perhaps you stand up from your desk, walk to the break room, talk to a coworker for a minute, and come back.
You were gone for five minutes. What’s the big deal?
If you left your computer unlocked, you may have potentially put a lot of sensitive information at risk
3N1 IT Consultants
Sep 283 min read
That Screenshot Could Be a Compliance Problem
How often do you take screenshots?
Maybe you see an error message you need to send to IT, so you send a picture instead of typing out a long and confusing error code. If you want to show a coworker something unusual in an account they can’t access, you might quickly screenshot the information and send it over. Maybe you need to remember something for later, so you take a quick screenshot instead of writing it down.
Unfortunately, your screenshot might captu
3N1 IT Consultants
Sep 233 min read
Be Careful What You Put in the Group Chat
Workplace collaboration apps help us get our work done faster and more efficiently.
Instead of writing an email, you can send a quick message through Microsoft Teams, Slack, or another company platform and get an answer almost immediately.
If you need someone to check a customer account, you can paste the information into one of these programs. For help with a document, you can send someone a screenshot. When a coworker needs an account number, you can just drop it into a m
3N1 IT Consultants
Sep 214 min read
That Microsoft Document…May Not Actually Be From Microsoft
What happens when someone sends you a document through Microsoft 365?
You recognize the Microsoft logo, the page looks legitimate, and the sender has a perfectly reasonable explanation for why you need to open it. When you click the link, Microsoft asks you to sign in, so you enter your password.
Unfortunately, you may have just handed over the keys to your work account.
That exact scenario happened during a recent cyberattack against IEH Corporation, a company that manufa
3N1 IT Consultants
Sep 164 min read
Why Sharing a Work Login Can Become a Compliance Problem
A coworker needs quick access, but they don’t have an account yet. To their delight, you do have one.
Giving them your password for five minutes seems a lot easier than waiting for someone to create a new login. You know and trust the person; they only need to complete one small task, and you can always change your password afterward.
What’s the harm?
Unfortunately, sharing a work account creates a much bigger compliance problem than most people realize.
3N1 IT Consultants
Sep 93 min read
Your Doctor May Be Using AI During Your Appointment. Is That a HIPAA Violation?
What happens when you’re in your doctor’s office? From physical examinations to simple discussions about your health, you might talk about medications, test results, symptoms, family history, and other information you probably would not share with many people.
What would you do if you notice a sign declaring that an AI tool is listening to the conversation and taking notes?
3N1 IT Consultants
Sep 84 min read
One Convincing Conversation Can Bypass a Lot of Cybersecurity
We spend a lot of time worrying about hackers breaking into computers…but sometimes, they simply convince someone with legitimate access to let them in.
Insider threats like these occur worldwide. Employees can accidentally or intentionally share protected information with others. It happened in a recent cyberattack against the cardiac monitoring company iRhythm.
3N1 IT Consultants
Sep 74 min read
That Browser Extension May Have Access to More Than You Think
Browser extensions make life easier. They can check your grammar, block ads, save passwords, convert files, summarize webpages, find coupons, or help you organize your work.
You click Add to Chrome or Get Extension, accept a few permissions, and forget all about it. Unfortunately, that little extension may now have access to far more information than you realize. From a cyber-compliance perspective, that matters.
3N1 IT Consultants
Sep 23 min read
Data You Don’t Keep Can’t Be Stolen
Most of us are pretty good at collecting data.
Deleting it? Not so much.
Old customer records, former employee information, outdated spreadsheets, abandoned accounts, and files from projects that ended years ago can quietly pile up across company systems.
It is tempting to keep everything “just in case.” Unfortunately, hoarding data can also create serious cybersecurity problems. In fact, a recent FTC ruling shows exactly why collecting data becomes a serious cyber-complia
3N1 IT Consultants
Aug 313 min read
Why Copying Work Data to a USB Drive Can Create a Compliance Problem
USB drives are incredibly convenient. You can fit thousands of documents on something smaller than your thumb, carry them anywhere, and plug them into almost any computer.
Need to take a presentation home? Copy it to a USB drive. Need to move a large file between computers? A flash drive makes that easy, too.
Unfortunately, that same convenience creates some very real risks to your data and, subsequently, your safety and compliance.
3N1 IT Consultants
Aug 263 min read
Why Pirated Software Is a Compliance Nightmare
Everyone likes to save money. Maybe you find a program online that normally costs hundreds of dollars, but someone is offering it for free. It seems like a great deal, especially if you only need it for a quick project.
Unfortunately, pirated software often costs far more than the legitimate version ever would. From malware infections to compliance violations, using unauthorized software can create problems that affect your entire organization.So what exactly does pirating me
3N1 IT Consultants
Aug 243 min read
Why Printing Sensitive Information Can Create a Compliance Risk
Printing a document feels harmless: Perhaps you need a copy for a meeting, want to review something away from your computer, or simply find it easier to work off of a paper document.
The problem is that once sensitive information leaves your computer and comes out of a printer, many of the security protections surrounding that information just…disappear.
No password protects a piece of paper sitting in the printer tray! Just like with online files, you have to be careful wi
3N1 IT Consultants
Aug 193 min read
Why Using Personal Email for Work Can Create Compliance Problems
It happens all the time: You need to send yourself a file so you can finish it at home. A coworker is having trouble accessing a document, so you send it from your personal email instead. Maybe you just want to print something from your home computer while the idea is fresh. Each of these scenarios seems like an easy solution. Unfortunately, using your personal email for work can create very serious cybersecurity and compliance risks.
3N1 IT Consultants
Aug 172 min read
One Vendor Gets Hacked. Why Could Your Data Be Next?
You probably have no idea which companies help deliver the products you buy online. Why would you?
When you order something, it shows up at your door a few days later. That’s usually the most that you think about it.
A recent cyberattack against global shipping company CEVA Logistics shows why the companies working quietly behind the scenes can matter much more to your personal data than you might expect
3N1 IT Consultants
Aug 143 min read
Why You Shouldn’t Blindly Click “I Agree”
How many times have you clicked “I Agree” without reading a single word?
If you’re like most people, the answer is probably “more times than I can count.”
Whether it is installing software, signing up for a new online service, or accepting updated terms and conditions, clicking through these agreements has become second nature. Most of the time, we don’t even read the Terms & Agreements at all.
Unfortunately, that habit can create unexpected compliance and security risks a
3N1 IT Consultants
Aug 123 min read
Why You Should Never Email Sensitive Information Without Approval
Email has become one of the easiest ways to share information.
Need to send a document? Email it.
Need someone to review a spreadsheet? Email it.
Need to share customer information with another department? Now, that’s where many people unintentionally create a data compliance faux pas.
While email remains a valuable business tool, it is not always the right place for sensitive information. Sending confidential data without following company procedures can expose personal
3N1 IT Consultants
Aug 102 min read
Clean Desk, Clean Data: Why Your Workspace Matters for Compliance
When people think about cybersecurity, they usually picture hackers, viruses, or phishing emails. The stack of unread papers sitting on your desk probably doesn’t come to mind.0226110
The truth is that compliance is not just about protecting digital information. Physical documents, handwritten notes, and even sticky notes can expose sensitive information just as easily.
A clean desk does more than keep your workspace organized. It also helps protect confidential data.
3N1 IT Consultants
Aug 32 min read
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